Keeping track of mileage is essential to make sure you claim tax deductions related to business travel and ensure HMRC compliance. Below, you can choose from 3 mileage claim form templates tailored to the most common types of drivers.
We always update the templates everytime HMRC releases new rates so that you and your business remain compliant. This is why we ask for your contact details as we’ll send you an email quarterly with the updated forms.
Alternatively, you can download the template as a Google spreadsheet which we also update every quarter with the new HMRC rates.
Take a look at our mileage claim form templates below and start accurately logging your mileage.
Mileage claim form for company car drivers:
This mileage log template is for drivers who use a company car. It will enable you to:
- Use the correct HMRC rates for your vehicle’s engine type and size.
- Keep track of your total business and personal mileage.
- Calculate and reclaim your full VAT entitlement.
Enter your email address below to download the company car template in excel format:
Download Mileage Claim Form | Company Car Drivers – Google Sheets (make a copy to edit the spreadsheet in your own Google Drive folder)
Mileage claim form for private car drivers:
This mileage log template is tailored to drivers who use their own private vehicle for business purposes. With this template, you’ll be able to:
- Use the correct HMRC rates corresponding to your total mileage.
- Easily classify which trips are business or personal.
- Compile a mileage record book that is HMRC compliant.
Enter your email address below to download the private car template in excel format:
Download Mileage Claim Form | Private Car Drivers – Google Sheets (make a copy to edit the spreadsheet in your own Google Drive folder)
Mileage claim form for self employed:
If you’re self-employed and regularly drive for business then this mileage log is for you. This template will allow you to:
- Know how much you can deduct at the end of the tax year.
- Store all your mileage logs securely in one place.
- Easily allocate trip expenses to each of your clients.
Enter your email address below to download the self employed template in excel format:
Download Mileage Claim Form | Self Employed – Google Sheets (make a copy to edit the spreadsheet in your own Google Drive folder)
How can I learn more about mileage claims?
There are a lot of HMRC rules to understand when it comes to recording business mileage and managing mileage claims. Reading through all the information on different websites can get confusing, which is why we have put together a complete guide to mileage claims, and as well a list of the 9 best mileage tracker apps in the UK, where we go through everything that you ought to know.
Quick Tip – There’s an easier way to keep track of business mileage:
Here at Autotrip, we’ve developed a solution to help UK businesses automate their mileage claims process.
Our plug and play GPS tracker captures every drive you make and automatically calculates how much you can claim using HMRC’s up-to-date rates.
This lets you spend more time on core areas of your work whilst ensuring that you don’t miss any mileage deductions.
Find out how we make mileage simple at autotrip.com and see how we’ve recorded over 7.8M miles and 482,000 business trips in the past year, saving our clients 1000s of hours that would have been otherwise spent logging mileage manually.